The evolution of technology has shaped communication in many ways. New fast methods of communication have popped up, one of them being instant messaging with formal documents. These ways of communicating have proven efficient at all levels, from individual to organizational groups.
The first way to secure texting for B2B communication is to set up an unsecured account on various websites. Some free ones have basic security features like no file sharing, no location information, and no download limits. The security settings are minimal, so you do not need to worry too much about your documents getting into the wrong hands. You can set up an account with any provider. They also usually offer VPN (Virtual Private Network) technology, which ensures that only the people you want to communicate with have access to the system.
Documents that need to be sent over secure texting lines should go through the usual protocol for being transmitted.
First, they will be encrypted before being sent from the computer to the recipient’s phone. Next, texts will be sent through what is known as Sender Management Protocol or SMTP. This is a standard type of communication that ensures that your message gets to the right place.
In case you’re interested in versing your organization in some ways, you can send formal documents over text message, then read on. Below are some of the ways you can do that.
The following are some of the significant text messaging advantages for businesses:
- Simplicity – With so many business communications options, it is easy to lose sight of the big picture. The challenge is for business owners and marketers to find a way to get their message across in a short period while maintaining clarity and staying on target with their news.
- Time Saver – By using mass text messaging as a part of business communications, business owners and marketers save time. Rather than writing emails, prospecting leads, and retaining contact information, business owners and marketers only need to input text messages. As long as the business owner has access to a computer, a phone, and the appropriate software, the business will send and receive text messages in real-time.
- Affordable and Efficient – Text messaging is also much more inexpensive than email. While it may cost a small amount to send an email, sending text messages costs nothing. Also, because text messaging is free and inexpensive, companies that use text messaging in their business communications can significantly reduce their costs or increase their profit margins through increased productivity or decreased cost-per-communication.
- Meets the Customer’s Needs – Due to the nature of mass text messaging, businesses can accurately communicate to their target audience. Unlike a written document or email, a text message tells the recipient what the business or marketer is offering, when it was sent, and at what time. This ensures that text messaging delivers the same information to its recipients through written words or a printed document. Furthermore, text messaging provides a convenient way to give customers and clients information because it does not require any additional human intervention.
- Accurately Counts Sales and Traffic – Because text messaging is a cost-effective and convenient way to reach customers and clients, businesses can accurately determine their current sales and traffic levels.
1. Sales Letter
Persuading a prospective client to buy your product or to buy into your philosophy is a necessity in a bid to make sales. One of the best ways to achieve this line of communication is through sales letters. These letters often paint a clear picture of the benefits of buying your product to your prospective clients.
In recent times sales letters have morphed into relatively short and concise snippets of information. These pieces of information are sent over text messages through mass texting. Statistically, their open rate is 99 percent, making them an efficient tool for pitching your sales to prospective clients.
Unlike conventional sales letters requiring a standard format, these text sales letters don’t follow the standard format. Instead, they’re short, informative, and concise.
2. Inquiry Letters
Inquisitive customers tend to help by providing feedback on how your product or service is. Most of the time, these feedbacks are inquiries, and they tend to come via email. However, with technology came a better way to communicate with your clients through text messaging.
Incorporating mass texting tools helps with providing a seamless line of communication between you and your client. For instance, if you’re running a service that needs a subscription, then communicating via messaging and providing subscribing commands and unsubscribing will work for your business.
3. Voice Memos
Voice memos are an efficient way of communicating instantly to your staff. Unlike written memos, voice memos are often short, abrupt, and concise. Often they seem informal, but their formality is often shown through the call of action. New ways of turning voice memos into text have been invented. Now you can send a voice memo, and with the right tools, your message is converted to text and sent to your selected recipients through mass texting.
Sending voice memos over text works ideally, as voice memos are always short and often contain less than 160 words.
4. Memos
Still on memos, sometimes some memoranda are better sent via messages. Such notices include short reports, information on a meeting venue, and such. Instead of using templates to structure long notes, sending them over texts is much efficient.
However, it’s essential to know that not all memos work with text messaging. For instance, a notice to your seniors or your investors needs to be structured in a template manner and a more formal style. Therefore, know when to use messaging and when not to.
5. Emails
“That email should have been a message” is a very famous caption that’s doing rounds on social media platforms. This caption translates to not all messages ought to be sent via email, especially staff emails. Most of the time, users tend to reserve emails to relay essential information. Therefore, telling your staff to report to work immediately via email is not a morale-boosting way to do so.
Like memoranda, emails should also be categorized in that messages about the daily routine should be sent through mass texting, and those about important occasions sent via email.
6. Newsletters
Newsletters are inarguably some of the best marketing tools a business needs to utilize. However, recently it has been hard to use their effectiveness as most emails containing newsletters tend to go unopened or end up in the spam folder.
These difficulties and many more such as user interface alterations, affect the effectiveness of newsletters. Fortunately, mass texting makes it easier for newsletters to reach your clients quickly, given that messages have more than 90 percent open rate. Tools for mass texting offer the capabilities of sending newsletters to your customers through text messages.
Migrating to text messaging as a form of communication between your client and staff guarantees seamless communication. It also boosts your sales in cases of pitching products and services to your customers or prospective clients. Therefore utilize these ways of communication and improve your sales and productivity within your staff.
Formal Documents Safe Keep
Most importantly, you can do everything over secure texting lines. Your formal documents can’t be intercepted or read by anyone else. When you have your documents, however, you have to be sure that they are safely kept. Most businesses have safeguards to make this a success, but a person can still try to intercept your documents even with these in place.
This is why you have to use a professional storage service. They will keep them in a safe and secure place where only you have access to them. If you want to send business over a cellphone, then this is a great option, these are all investment process steps that will lead you to communicate flawlessly and efficiently. And any investment that you may incur while doing it will be paid for the convenience and the security that will come to you using secure texting lines are worth it.
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