Digital data is a goldmine for businesses, it’s the cornerstone for them.
However, businesses have to face a glaring issue today with regard to digital data — that is the ever-growing volume of data.
Gone are the days of preserving records physically in files in a store room, today PDFs are in used in full swing by companies to store digital data.
According to a Forbes article, “For businesses and government, PDF technologies are essential to the transition to paperless business processes as well as archiving. Companies with large stores of paper records are installing high-performance scanners and software solutions to convert paper into digital PDF documents. With PDF parsing software, you can scan and optical character recognition (OCR) hard-copy documents, combine different files into a common format and create file archives. After converting paper to digital, PDF documents can be compressed to save disk space and stored within enterprise content management (ECM) systems.”
But the issue is that PDFs can be quite large in size, which can make them difficult to share via email or online. That’s where tools to compress PDFs online come into the picture.
An online PDF compressor can help you compress your PDFs to a more manageable size, making it easier to share them with others. This can be a big help when it comes to business productivity. Let’s discuss this in detail.
Best hack to shrink PDF files in seconds: Compress PDFs online
Today with reputed PDF tools you can compress PDFs online in a flash.
Some features include:
- Reduce the file size by up to a whopping 99% — not 50% or 80%.
- Enjoy the finest security features like GDPR compliance and ISO/IEC 27001 certification.
- And of course — TLS encryption for secure document processing so that your information is processed in the safest manner possible.
No need to fret about downloading third-party programs. Online PDF compressor tools are super-easy to use.
- 1. Upload your file by dragging and dropping it into the editor box
- 2. Select the compression level you want for your PDF file
- 3. Click “Download” to save your compressed PDF
Yes — that’s how easy it is to compress a PDF today.
Wondering how PDFs are compressed? PDF compressor tools reduce the file size in two ways, first by removing repetitive patterns, and two by re-encoding heavy images.
9 reasons why using an online PDF compressor can boost productivity
1. Say goodbye to the ‘file too large’ error
Sharing and receiving oversized PDFs is a real pain when you see the error message ‘this file is too large. It wastes time and impacts productivity. By compressing your PDFs you can avoid this issue altogether and keep business productivity high, always.
2. Avoid email bounce-backs
Another common issue businesses face is email bounce-backs. If you’re not familiar, when an email is too large, it doesn’t go through and you get a notification that it has ‘bounced back’. Well, when you compress your PDFs, you can make sure that they don’t trigger this notification. Moreover, even if the email delivers, the receiver might not be able to open it.
3. Shrink loading times
As we know, the larger the PDF file, the longer it will take to open. This is especially true if the file is being accessed from a mobile device as there are data limitations. If you want to ensure that people can access your PDFs without any loading hassles, you need to compress them to make them smaller in size.
As a business, if you are sharing information (like invoices) in PDFs with your customers, you need to ensure that the document opens quickly across all devices.
4. Content quality stays intact
With an online PDF compressor, you don’t have to fret about the quality of the content getting wedged. Such tools provide you with the option to set your desired level of compression. Moreover, you also get to control the final size of the document. This way you can make sure that you only compress the PDF as much as you need to.
5. Free up device space
Constantly dealing with the ‘low storage‘ error on your devices? This can actually derail productivity. Deleting files so that you can make space for new ones can be a frustrating process and eats up valuable time. By compressing PDFs, you can free up valuable storage space on your devices.
6. Open files on different devices seamlessly
Users access information from various devices, like computers, laptops, smartphones, and tablets. so you need to ensure that the PDF file can open across all of them. For example, in the case of mobile devices, a large PDF may not open due to data limitations. To make sure that everyone can access your PDFs, compressing them is advisable.
7. Faster backups
Online backups are a huge part of business productivity today. But if you’re backing up oversized PDFs, it can take a long time. This can pose to be an issue in case you have to restore the data urgently. By compressing your PDFs, you can make sure that your backup process is faster and smoother.
8. Reduce the carbon footprint of business
According to Fuelmate, “One of the easiest ways businesses can reduce carbon emissions immediately is by keeping documents digital. You should avoid the urge to print a hard copy of your work unless absolutely vital! Paper copies are more wasteful, cost you more money, and are less secure than digital files. But, if you do really need to print something, be sure to print double-sided and switch off the printer when not in use.”
To go a notch higher, compress your files and reduce the energy consumed to scan and print the files.
9. Cut down costs
Lastly, utilizing an online PDF compressor can assist businesses in saving money in multiple ways. For example, it can conserve your storage costs, and printing costs, because printing large PDFs can cost be a costly procedure. By compressing the files, you can significantly reduce printing costs. Furthermore, when you compress your PDFs, you can make sure that they load more quickly, which can save you bandwidth costs too.
Spike up productivity with a PDF compressor tool!
Bid goodbye to problems like email bounce-backs, slow loading times, storage issues, slow backup processes, and so on by compressing your PDFs online. Plus, with an online PDF compressor, you can make sure that your files are not only compressed to the best quality but are also compressed to the desired file size. So next time you’re sending a PDF to your peer, boss, or customer, make sure you use an online PDF compressor to compress the file.
Like this article, real also:
- A Comprehensive Google Marketing Tools List Every Business Should Use
- 5 Business Benefits of Mobile CRM Software
- BPM Software: A Need for Improved Corporate Performance
